Stop Searching. Start Finding.

Locate Any File in Seconds with RFID Precision

Instantly locate missing files, automate inventory management, and ensure regulatory compliance with FileTrackingIoT. The ultimate RFID solution for Government, Legal, Medical, and Corporate archives.

Government Record Rooms

Challenge: Handling vast volumes of legally mandated documents.
Solution: Instantly locate land documents and administrative files while maintaining a complete audit trail for RTI and data retention compliance. Prevent unauthorized access to classified files.

Law Firms & Legal Departments

Challenge: Needing fast, traceable access to case files and evidence.
Solution: Real-time status updates across practice areas with secure check-in/check-out. Includes attorney-level access control and automated alerts for overdue or missing case documents.

Hospitals & Medical Records

Challenge: Managing thousands of patient charts and diagnostic reports.
Solution: HIPAA-compliant access and movement tracking. Ensure quick retrieval for admissions and diagnostics while reducing the risk of lost patient charts.

Engineering & Technical Archives

Challenge: Storing large-format blueprints and sensitive design files.
Solution: Locate blueprints and test reports with ease. Track version control through movement history and manage secure archival zones for retrieval efficiency.

Precision Retrieval with "Find-a-File" Technology

Eliminate the costly downtime associated with lost, misfiled, or hoarded documents. FileTrackingIoT transforms your archive from a static storage space into a searchable, digital environment. Our proprietary “Find-a-File” technology centralizes retrieval in a command center dashboard, blending powerful multi-criteria search algorithms with interactive facility mapping to locate assets instantly.

Intelligent Command Dashboard

Stop guessing and start locating. The clean, intuitive software interface allows users to perform multi-criteria searches (by file ID, client name, date, or category). It blends real-time status updates with an interactive map of your facility, offering immediate visibility into file history, unauthorized movement alerts, and usage analytics.

"Geiger Counter" Visual Guidance

The handheld mobile interface turns searching into a precise science. The device screen displays a dynamic "Cold-Warm-Hot" color scale, shifting from blue to red as you approach the target. A real-time 0-to-100 numeric index climbs higher as you get closer, guiding users to the exact shelf, cabinet, or desk where the file is located.

Audible Proximity Feedback

Locate files even when they are hidden from plain sight. The scanner utilizes intuitive audio feedback, beeping slowly when a file is detected in the room and accelerating rapidly as the scanner moves within inches of the specific folder. This allows for rapid detection of files tucked inside boxes, misfiled behind other records, or obscured by cabinet doors.

Track Files From Desk to Deep Archive. All on Your Mobile.

Advanced Mobile Scanning & Rapid Inventory Control

Liberate your workforce from the desktop. The FileTrackingIoT mobile solution transforms standard smartphones and tablets into industrial-strength asset tracking tools. By pairing a high-performance handheld sled with our mobile app, users can leverage both barcode optical scanning and UHF RFID detection to manage files anywhere in your facility—from the front desk to the deepest archive storage.

Extended Reach & Deep Penetration RFID detection distances of up to 30 feet (9 meters) or more.

Forget climbing ladders or manually shifting heavy boxes to find a label. Our high-gain antennas allow staff to scan high shelves, deep storage bays, and locked cabinets from the floor. The system reads through cardboard, wood, and drywall, detecting file tags even when they are not in the direct line of sight.

Granular Location Mapping Identify exact locations via barcode association.

Precision is key to retrieval. The system utilizes a logical workflow: scan the “Parent” location barcode (e.g., a specific office doorframe, a shelf tier, or a filing cabinet ID) and then scan the “Child” items (the files). This creates an instant digital association, mapping files to specific zones so you know exactly which room, aisle, or shelf a document occupies.

High-Velocity Inventory Audits Scan hundreds of files in seconds.

Manual inventories that used to take days can now be completed in minutes. Simply select a location on the device, pull the trigger, and the reader acts as a “data vacuum,” detecting all tagged documents in proximity instantly. The screen updates in real-time, verifying expected files, flagging missing items, and identifying files that are present but belong elsewhere.

Real-Time IoT Synchronization with Instant data upload

Eliminate the lag between physical action and digital records. As soon as a scan is completed, inventory and location data uploads directly to the central FileTrackingIoT software via Wi-Fi or cellular data. This ensures that when a manager queries a file’s location at the front desk, they are seeing its status as of right now, not yesterday.

Ready to Stop Searching and Start Finding?

Recover lost time, ensure compliance, and gain total visibility over your physical assets today.

Built to Scale, Designed to Connect

Integration & Support

FileTrackingIoT is not just a standalone tool; it is an open platform designed to fit seamlessly into your existing digital ecosystem. We understand that new technology is only as good as its adoption. That’s why our dedicated support team works with you to ensure seamless integration, staff buy-in, and scalable growth across your organization.

Seamless Ecosystem Connectivity (API & Webhooks) Connect your physical files to your digital world. Don’t create data silos. Our platform features robust API hooks and modern integration capabilities. We sync effortlessly with your existing Enterprise Resource Planning (ERP), Hospital Information Systems (HIS), Legal Practice Management software, or HR platforms. When a file is created in your main system, it is automatically tracked in ours.
Expert Implementation & Workflow Mapping We adapt to your process, not the other way around. Our implementation specialists don’t just ship hardware; they analyze your current filing workflows. We assist in mapping your facility, configuring logical zones, and tagging legacy archives to ensure the system solves your specific bottlenecks from Day One.